- General Rules and Regulations
- Identity Card is compulsory for getting access to the library.
- The library is not responsible for any loss of personal belongings.
- All borrowed books should be returned to the library reception.
- Handle library materials carefully.
- Patrons are advised not to borrow books in other people’s name.
- All library dues must be settled before the next semester.
- Library is a quiet zone, so conversation and discussion is not allowed.
- Library reserves the right to call back any issued book/ item at any time.
- Taking photos of the library is not allowed.
- No food or drink is allowed in the library.
- If the borrower did not return the book/s on time, he/she cannot borrow more book/s.
- In the case of book(s) damage or loss, the library should be contacted immediately. The following will be charged for the loss or damage of items.
Option1: The user has to replace an original copy of the lost item within 2 weeks.
Option2: If the user is unable to replace the lost item, then he/she will be charged triple the original price of the book/s.
6.1.13 Borrowers classification and loan period for maximum of book/s:
Students: can borrow (2) two book/s for 1 week only.
Faculty members, staff: can borrow (4) four book/s for 2 weeks only.
Faculty members, Staff, Students there will be charged for overdue book(s) of (5 riyals) per book per day. The total fine for the late return of book/s must not exceed the actual price of the book(s).
All the rules, terms & conditions as mention in Library Manual go on changing from time to time with due approval from the librarian.
- General Circulation Policy
The library staffs provide general reference and circulation assistance to library users. Assistance is available in person, over the telephone and via email. Students and faculty can make appointments for in-depth research assistance as available on a drop- in basis or by appointment. Statistics for information and reference questions are collected at the end each month.
- General Borrowing Policy
- All library borrowers must show a valid MACHS ID card.
- Using someone else’s MACHS card to check out is not permitted.
- Reference books, reserve materials and non-circulating items cannot be checked out.
- Provide complete patron’s contact information before the items be checked out.
- Provide the name of the patron who has a particular item checked out.
- All questions or problems should be directed to the library staff.
- Check out a book for the semester
- An e-mail should be sent to the library staff regarding the book/s to be borrowed.
- The borrower must get the book personally from the library.
- Books must be returned before or during the first week for the next semester.
- Damage or overdue charges on the book/s will be paid to the Accounting Department.
- Making a copy of the book is not allowed (copy right).
- The borrower is responsible to return the book in the same condition.
6.2.3 Loan Period Policy
188.8.131.52 Patrons who have a valid borrowing ID card that is in good standing.
- Students – maximum of two (2) books for 1 week only
- Faculty & Staff – maximum four (4) books for two (2) weeks only
- Books should be returned on or before the due date. Books not returned on time will result in a fine.
- An overdue book will automatically block a patron from borrowing. The library will send patrons with overdue books notices. Failure to receive an overdue notice does not exempt a borrower from a fine.
- Renewals can be made at the Circulation Desk, online, or over the phone.
- Renewal privileges will be suspended for items which are overdue. Unpaid fines and charges must be paid before any renewals are granted.
- Items which are not authorized for renewal or that have reached their renewal limits must be returned to circulation desk to be re-checked out.
- CDs cannot be renewed.
- Return checked out library materials to circulation desk in MACHS library.
- Return the reference books in the same condition.
6.2.6 Damaged Items
The library charge fees for damages incurred to library materials while borrowed. When a damaged item is returned, it is assessed and billed for either a repair fee or a full replacement, depending on the extent of the damage.
Option1: The user has to replace an original copy of the lost item within 2 weeks.
Option2: If the user is unable to replace the lost item, then he/she will be charged triple the original price of the book(s).
6.2.7 Replacement Copies
In some cases, replacement copies are accepted for long overdue, lost, and damaged items.
Purchasing a replacement copy comes with some risk. An item may be declined as a replacement for a variety of reasons, even in cases where the guidelines outlined below have been met.
A replacement copy will be considered when it meets the following criteria:
- Must be the exact copy indicated by the Billing Supervisor (ISBN number, edition, and publication information will be provided)
- Copy must be new or in like-new condition
- Copy must be free of markings, notations, stains, tears, loose bindings and other signs of use or damage.
- The following will not be accepted as replacement copies:
- Items in less than like-new condition
- Replacements for CD tapes
- Replacements for Interlibrary Loan Materials
- Discarded or withdrawn materials from other libraries
- Prepublication copies and proofs
- Copies and editions that do not match information provided by the library staff.
6.2.8 Lost and Missing Books
While the library is not responsible for lost or stolen personal items, we do accept and store found items in as secure a location as possible.
Lost: Items are automatically changed to that status when an item is reported lost by the borrower. The assumption is that it will be paid for or replaced with another copy by the patron. At the point of payment the information is given to technical service staff for record deletion or re-purchases process.
Missing: Items not found on shelves are assigned to (Missing) in items not found on the shelves will be logged into the Missing Book until it will be found it or replace it with new items.
The Library welcomes gifts of materials from individuals or groups. A library accepts donations of print and non-print media provided that the materials meet the following criteria:
- Gifts shall meet the same selection criteria as purchased materials.
- Gifts shall not be duplicates, out of date or damaged.
- Gifts shall not require special facilities, control or handling.
- Gifts not placed in Library collections may be sold in Library book sales, discarded, or donated to other agencies. Once materials are accepted in the Library collection, Library professional staff retains the right to classify, house, circulate, and dispose of materials.
6.3 Reserve Book and Course Reserve Policy
Reserve books are collection of high demand materials such as text books and articles which have been set aside to ensure equal access to all users. Rules for reserve books are:
- Reserve items cannot be removed/checked out from the library.
- Reserve books are only used inside the library during library hours.
- To use these materials a borrower must have a valid MACHS ID.
- List of reserve books are updated every semester with advice from faculty staff.
Course Reserves are course-related materials set aside for a specific academic course or other use. Materials are put on course reserve by library staff at the request of the course's instructor. Items that may be on reserve for a class includes: textbooks, e-books, articles, book chapters, journal articles, class handouts, and information.
6.4. Reference Services and Reference Sources Policy
The library recognizes the provision of reference service to its patrons as one of its chief functions. MACHS library have information desk where assistance from a library staff is available. Reference services are also given via the telephone and e-mail.
The reference assistance provided to library patrons are:
Assistance or instruction using the library, including locating materials, using the catalog, using computers to access information, and using basic reference sources.
- Information Desk Service
Assistance identifying library materials needed to answer a question.
- Access Service
Providing brief, factual answers to questions, such as addresses, statistics, phone numbers, username and password, etc. that can be quickly located.
Reference Sources Policy
There are thousands of reference sources available that cover practically every subject. Reference sources can be books, serials, on-line databases or the internet.
- Reference Books
- Library reference books cannot be checked out to patrons. Individual exceptions may be made on a case-by-case basis.
- If an exception is made, the item is usually allowed out on duty, or shorter.
- In the event a librarian is not available, other library staff may allow a patron up to ten free photocopies in lieu of authorizing a loan.
- Reference books are designed for accessing specific facts or information and can take the form of:
- Dictionaries f. Handbooks
- Encyclopedias g. Current Periodicals
- Bibliographies h. Newspapers
- Almanacs i. Atlases
- Directories j. Indexes
- On-line Databases
- Online databases are available in all computers in the library, library extensions and learning centers.
- Access to all databases can be made even outside the college. Make sure that you have the username and password.
- Username and password cannot be shared with people outside MACHS.
- Virtual libraries provide access to web reference resources for CLS, Pharmacy and Nursing.
- Ask assistance from library staff for more information.
6.5 Photocopying Policy
- Faculty and Administrative Staff
- Faculty and administrative staff can photocopy lectures, syllabi, program curriculum, laboratory reports and different forms used in their department. Copying for personal use is not allowed.
- Faculty can photocopy only one of each lecture.
- The number of papers used in photocopying should be written in the record notebook.
- Only the library staff is allowed to handle the copier. Give enough time to photocopy everything for you.
- First come, first serve. Wait for your turn.
- Students are allowed to photocopy a maximum of 10 pages of book, journal or online researches only. Notes and other copies not related to the books and online researches in the library are not permitted to be reproduced.
- Photocopied materials should be paid using the coupon bought from the accounting office.
- Only the library staff is allowed to handle the copier.
- First come, first serve. Wait for your turn.
6.5.3 Copyright Guidelines
MACHS library resources and services are provided to patrons for the purposes of “private study, scholarly work or research”. Photocopies and other reproductions of copyrighted works are governed by fair use guidelines. Patrons exceeding the “fair use” guidelines may be liable for copyright infringement. This library uses the Copyright Law Royal Decree No. M/41of 2 Rajab, 1424 and other copyright laws that covers the other resources provided by the library.
For more information follow the link below:
6.6 Library Computers Policy
Electronic information resources at Mohammed Al- Mana College for Health Sciences are to be used in a manner that supports the educational mission of the college. For this reason, use of the computers for educational purposes is given precedence over computing pursuits of a more personal or recreational nature.
- Library patrons have the right to use the library computers.
- Library computers are available on first come, first served basis.
- Patrons using the library computers for non-academic purposes may be asked to relinquish their computers at times of high students’ need.
- In order to preserve the integrity of the library computers network, patrons are prohibited from installing software in library computers. However, patrons may use personal storage media to transport and save data including but not limited to flash drives, CD-R disks, etc.
- Personal files cannot be saved to the hard drives of the library computers.
- Using website for videos should only be for educational purposes.
- Library staff provide general information in using the internet and in connecting to online catalogue and other databases.
- In order to protect the library computers, no messy food or snacks are allowed.
- Electronic Database Search Policy
The library provides access to electronic databases as part of its reference services. This policy is intended to provide the fairest and broadest access to these services for our patrons, consistent with efficient use of the resources.
- Database and Electronic database searching is free of charge to MACHS users.
- Any search for which library incurs a database searching charge shall be performed by designated library staff only. Searches which are free or which incur a minimal charge may be performed by the patron.
- MACHS library reserves the right to regulate database searching to ensure efficient and economical use of the resource, consistent with the best possible service to students or faculty.
6.7.1 MACHS Website Guidelines
As the library is part of the MACHS Website, please refer to the IT Library User’s Manual for more information.
6.8 Policies for New Patrons
Library provides orientation and instruction to enable library users to effectively utilize its resources and services. It is accomplished by the library staff in the following ways:
- Conduct orientation to MACHS new comers every semester or groups who wish to schedule visit to the library.
- Instructions in electronic searching by appointment, orientation, and workshop.
- Course-related instruction and preparation of subject-specific bibliographies and library-related assignments.
- Print instructional materials, such as guides and handouts to aid users in accessing library resources and services.
- Evaluation and continual revision of the library instruction program as library resources and services change, and as programs and users change.
- Purchasing Policy
- Books and journals must be recommended by a faculty based from their area of subjects/specialization.
- The request must have a justification (e.g. new curriculum) on why the book or journal should be purchased.
- The purchasing request must be with recommending approval of the HOD.
- All suggested purchases are reviewed by library staff and should be approved by the library committee. The same selection criteria are applied to all materials purchased by the library.
- The requestor will be notified by the library's selection decision.
- Material purchasing depends upon the demand of the library users.
- Library Inventory Guidelines
- The library conducts inventory of library materials annually.
- Books are physically counted and evaluated manually.
- An inventory report is provided after the post inventory with attached recommendations.
- Library materials disposed include those that are weeded out or withdrawn from the collection. (Please refer to the De-selection Policy)
- Scrap materials like old magazines are forwarded to the maintenance. The maintenance takes charge of disposing these materials.
6.10.1 De-selection Guidelines
The basic guidelines for de-selection of library materials:
- Deterioration of paper or binding
- Damage to the extent that the item is no longer usable
- Part of the item is missing (such as an accompanying computer or compact disk), making the work as a whole unsuitable for use
- Items are worn and unattractive in appearance
- Unnecessary multiple copies (usually exceeding two)
- Outdated in content, use, or accuracy (Copyright date should be considered. Some older material may be considered classic or may be of great historical value to the collection.)
- Lack of consistency with collection development policies
- Books with superseded editions
Library resources which receive low use by patrons in the most recent two-year period and are not included in indexes or abstracts.